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E-Prog Dynamix's Vision is to be the leader in providing SAP Services, SAP Resources, and ICT services in contracting, projects and outsourcing to a targeted base of established and emerging corporations. More»

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E-Prog Dynamix's Vision is to be the leader in providing SAP Services, SAP Resources, and ICT services in contracting, projects and outsourcing to a targeted base of established and emerging corporations. More»

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PROGRAMME MANAGEMENT

E-Prog dynamix approaches every IT project or programme using a proven methodology, regardless of size of company or length of project. Each project is conducted using Project Management Institute protocols that ensure completion is on time and on budget. The end result of a project is a transfer of knowledge to the client.

Closely allied to Project Management, Programme Management is defined as the coordinated management of a portfolio of projects in order to achieve a set of business objectives.

Programme Management can be used in organisations in a number of ways, which will include the following:

  • To co-ordinate the management of a portfolio of projects that change organisations to achieve benefits that are of strategic importance.
  • To bring related projects together in order to manage their inter-dependencies. It enables a strategic view to be taken over a set of projects, aligning and co-ordinating them within a programme of business change in support of specific business strategies.
  • To provide the framework for implementing business strategies and initiatives, or large scale change, and help to organise, manage, accommodate and control these changes.
  • The creation of a structured framework for defining and implementing change within an organisation. The programme management framework covers organisation, processes, outputs and ways of thinking that focus on delivering new capabilities and benefits.
  • The programme management programme selects or commissions projects, providing the overall co-ordination, control and integration of the projects' delivery.

Programme Management includes the process of managing benefits from their initial identification and definition through to the eventual realisation and achievement of measurable improvements. The driver for a programme management programme is normally the ongoing viability and relevance of the programme's business case and the justification of benefit against costs.

The information that will be obtained is normally analysed in a Programme Support Office that will enable the Programme Manager to:

  • Identify, resource or prioritise conflicts as new projects are added to the programme by reviewing both existing and new project plans for conflicts of resource or timescales. Identify, manage and authorise requests for change after ensuring that an assessment of the impact of that change on other projects within the Programme takes place.
  • Manage the critical path within the Programme by monitoring the critical deliverables within the programme's projects and supporting the achievement of those milestones by the project managers.
  • Review regular project reports and act to resolve or escalate any concerns expressed by the project managers.
  • Wherever possible identify or forecast potential problems with milestone delivery.
  • Monitor over and under spend of various project budgets in conjunction with milestone achievement in order to avert potential problems.
  • Ensure the project managers compliance with the best practices of project management and the project practices of the organisation.
  • Ensure that a review of the project risk takes place. Remain aware of the need to assess the continuing validity and/or priority of any project.

Programme Management Objectives when applied in a multiple project environment are:

  • Comprehensive and clear overview of all the active projects.
  • Early identification (and consequent escalation and resolution) of issues.
  • Change authorisation together with impact assessment and control.
  • Early identification and/or forecasting of resource conflicts.
  • All project records held in one central repository.
  • Consistency of approach, management and reporting.
  • Clear responsibility for the function.
Cross fertilisation of ideas - the Programme Support Office becomes a central pool for information, which may include ideas on improved project management and methodology

Project Management

Project Management is part of E - Prog Dynamix (Pty) Ltd’ core service and is a result of the understanding of their client's needs. E – Prog identifies which configuration of their services will achieve their client's required outcome. They then provide solutions to achieve these objectives, while also adding value and completing projects within budget.

E - Prog Dynamix (Pty) Ltd teams look beyond conventional PMC services by adding value at every step of the project and thereby enabling them to move ahead of their competition. E - Prog Dynamix (Pty) Ltd’s value-adds are proposed as an advantage to both the developers and the future occupants of a project. The rich experience they have gained from successful projects that they have executed, constantly helps them to overcome complex issues in a project life-cycle.

E - Prog Dynamix (Pty) Ltd’s Project Management Processes are developed based o PMI guidelines and is one of the best in the industry. The entire Project Management is sectioned into the following components, to optimize process performance.

Project Integration

  • Project Plan Development, Execution and Control

Scope Management

  • Scope Planning, Verification and Control

Time Management

  • Schedule Development
  • Schedule Control

Cost Management

  • Resource Planning
  • Cost Budgeting
  • Cost Control

Procurement Management

  • Procurement Planning
  • Vendor Solicitation
  • Contract Administration and Close-Out

Quality Management

  • Quality Planning
  • Quality Assurance
  • Quality Control

Communication Management

  • Communication Planning
  • Information Distribution
  • Performance Reporting
  • Administrative Closure

Risk Management

  • Project Health Check

Project Management has brought profitability to various Business Lines in numerous ways. Few of the important ones have been summarized below.

Project Management has provided:

  • A clear project framework for achieving project specific goals and business goals.
  • An emphasis on phased development i.e. regular and measurable progress.
  • A systematic approach to resolving high-risk factors associated with an objective.
  • A focus on team thus inculcating the concept of teamwork and skill specialization - delegating tasks to team members selected for their skills that correspond to the requirements, leading to specialized input into the development process.
  • A built-in mechanism for assessing the feasibility of a proposed project - assessing requirements and matching available resources to those requirements.
  • A process for involving all concerned parties into project execution, ensuring that the end product perfectly matches the requirements and thus avoiding last minute glitches.
  • A measure for incorporating Quality Assurance within the project life cycle thus producing Quality Outputs.

The above list is by no means exhaustive, but it gives very accurate picture of what value add Effective Project Management can do to the business and its projects, and the importance of Effective Project Management Services.

To get a better understanding on what Project Management is, lets us now have a look at the various Objectives.

Project Management Objectives

  • Coordinate the various interrelated processes of the project.
  • Ensure project includes all the work required, and only the work required, to complete successfully.
  • Ensure that the project is completed on time and within budget.
  • Ensure that the project will satisfy the needs for which it was undertaken.
  • Ensure the most effective use of the people involved.
  • Promote effective communication between the team members and key stakeholders.
  • Ensure that project risks are identified, analyzed, and responded.
In practice, Project Management follows a Phased Approach for Project Execution and has a standard defined Project Life Cycle. Teamwork and Quality Assurance are few important inherent characteristics of successful Project Management.


Performance measurement

Long before reinventing government came into vogue, E-Prog Dynamix (Pty) Ltd pioneered methods for Provincial and Governments agencies to measure the performance of their programs.  E-Prog Dynamix’s methodology covers every component of the performance measurement process, from identifying the program’s mission, objectives, customers, and traceable outcomes to finding the best indicators for each outcome, the sources of data, and how to collect them. E-Prog explains how to select indicator breakouts and benchmarks for comparison to actual values, and describes numerous uses for performance information.